A guest welcome book, a WiFi sign, checklists, and the host tracker dashboard on a laptop

Bundle · Canva templates, printables + spreadsheet

Complete Vacation Rental Host Toolkit

Eleven matching host tools for your guests and for you: a welcome book, signs, checklists, guest messages, and a host tracker.

$39.99

Buy now · $39.99

10 editable Canva templates (a free Canva account works)
Host tracker spreadsheet for Excel and Google Sheets
29 guest messages, also as a Word document
US Letter pages, signs in 8x10 and 5x7
Instant digital download

The problem

Hosting has a lot of moving parts

A good stay depends on dozens of small things: clear house rules, a clean turnover, stocked supplies, timely messages, and a plan for when something breaks. New hosts often piece these together from scratch, one document at a time. This toolkit gives you the guest-facing pieces and the behind-the-scenes checklists in one matching design. The templates come filled with friendly sample text, so you only swap in your own details.

Who it's for

New hosts getting ready to launch a vacation rental
Hosts who want a matching welcome book and signs for their home
Hosts who want checklists their cleaner and helpers can follow
Anyone who wants the business side tracked in one spreadsheet

What you'll be able to do

Everything for your guests and for you

Welcome guests clearlyA 22-page welcome book with a phone and tablet version, plus 16 signs and a WiFi tent card.
Keep guests safeAn emergency information sheet with guest safety pages and a host emergency plan.
Message with less effort29 ready-to-send guest messages from inquiry to checkout.
Run smooth turnoversCleaning, turnover, and restocking checklists, including a cleaner handoff sheet and par levels.
Launch and protectA listing launch checklist, a property maintenance checklist, and a damage and incident report.
Know your numbersThe host tracker adds up bookings, fees, lodging tax, expenses, turnovers, and maintenance.

What's included

Everything in your download

Host Toolkit template access (PDF): one button for each Canva template: the Welcome Book (22 pages, print and phone versions), Sign Bundle (16 signs in 8x10 and 5x7, plus a WiFi tent card), Guest Message Templates (29 messages), Cleaning + Turnover Checklist (9 pages), Restocking Checklist (6 pages), Property Maintenance Checklist (6 pages), Emergency Information Sheet (4 pages), Listing Launch Checklist (7 pages), Damage + Incident Report (4 pages), and Guest Book Pages (5 pages). A second page explains how to edit and print.
Guest Message Templates (Word document): all 29 messages ready to copy, paste, and fill in
Vacation Rental Host Tracker (.xlsx, blank) with 10 tabs: Start Here, Settings, Bookings, Expenses, Turnovers, Maintenance, Restock, Monthly Summary, Dashboard, and Schedule E Helper
Filled example tracker for a sample home with a full year of stays
Getting Started guide (6-page PDF) for the tracker

How it works

From download to your first guest

Open the templatesOpen the access PDF and click a button. Log in or sign up for a free Canva account.
Make your own copyClick "Use template." Canva makes your own copy, so your changes never affect anyone else.
Make it yoursSwap in your home name, codes, rules, contacts, and photos, then download a print PDF and print at actual size.
Start trackingOpen the Host Tracker in Excel or Google Sheets and start with the Getting Started guide.

Delivery

How you get it

This is a digital download. After checkout you get your download link right away and by email. The templates open from the links in the access PDF in a free Canva account. The tracker opens in Excel or Google Sheets. Nothing ships.

For personal use. See the license and refund policy. These tools are for planning and organizing, not legal or tax advice. Short-term rental rules, safety requirements, and lodging taxes vary by location, so check your local rules. Sample names, codes, numbers, and places are placeholders. Replace them before printing or sharing with guests.

Questions

Frequently asked

Do I need Canva Pro?

No. A free Canva account works. If you ever see a crown icon on an element, it's a Pro item, and you can swap it for a free one.

How do I open the templates?

Open the access PDF, click the button for a template, and click "Use template" in Canva. Canva makes your own copy to edit.

What can I edit?

All the text, fonts, and text colors. Borders, icons, and boxes stay in place. You can duplicate or delete pages as needed.

How do I add a WiFi QR code to the sign?

Make one with a free WiFi QR code generator, download the image, and drag it into the frame on the sign. Test it with your phone before printing.

Is the host tracker the same one sold on its own?

Yes. It's the full Vacation Rental Host Tracker with a blank file, a filled example, and the Getting Started guide.

How do I get the files?

Right after checkout you get a download link on screen and by email.

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Host with confidence

$39.99

Buy now · $39.99